|
DocKeeper is an intuitive and powerful Document Management System (DMS), which can be used across various organizations. The document may range from quotations, sales orders, emails, structural designs, faxes, internal documents etc. As the organization grows the volume of document handling will also increase.
Document Management Challenges:
- Space constraint to place the documents. It may be become hazards to the company and the storage in external site is getting pricy everyday
- Time consuming to search for a document
- Paper drops may happen
- Emails may be deleted when the user resigns from the job. So, without proper control valuable information can be destroyed in a second.
- Multiple people cannot access the document at the same time for reference. This will become greater issue if organization has multiple branches (e.g. contract document, sales order)
- If the organization handles high volume of papers or receipts (e.g. lawyer’s office and utility bill) and need to keep as a reference, it becomes a uphill task to manage the papers.
- Searching a key field from physical document(s) need manpower, energy and time.
- Document version tracking and control is a tedious work.
- Structural design, artwork and paintings can become old. Proper mechanism required to keep the work for an organization.
- Expensive to manage security and forgeries of documents are possible.
- If the document handling involves physical workflow, it will be quite difficult to manage the entire operation.
Product Capabilities:
- Able to search for a document quickly
- Important documents that can be archived for reference from anytime, anywhere.
- Indexing for important key field can be added
- Storage cost for paper can be minimized tremendously. It will save space.
- Security access can be set for each document
- Workflow can be enforced and better control will be available.
- Personnel can use their time in a productivity manner as document will be at fingertips
- OCR and barcode can be incorporated
|
